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Constitution & By-Laws (or
download in PDF)
We are a nonprofit computer club located in
Westchester County, New York. Our goal is to increase the computer
knowledge of our members and our community.
Our activities include monthly general meetings, over a dozen monthly
workshops. One of these workshops is Westchester PC-Renew where our
members refurbish computers & provide them free of charge to the
See the workshop page for information about our workshops.
The general meetings are currently held at Keller-Williams Realty in White Plains. General meetings start at 7:00 pm on the first Thursday of each month. These meeting start with a Q&A session on any topic that attendees may have & our experts reply to these questions. The Q&A session is followed by general announcements of interest & this is then followed by the feuture presentation scheduled for the month.
meetings are open to all - both members and non-members, free of charge.
Workshops are held at either the White
Plains Middle School or the Sepinac school or 1 Wartburg Place, Mount Vernon (maps) .
dues are only $50.00 per year which includes all meetings and workshops
(at no additional cost) for all members of a household. Also included
is subscription to The Westchester PC News, reduced rate
magazine subscriptions and computer books, free shipping from PC Connection, and the
opportunity to win free showcased software.
The Westchester PC Users Group
began in early 1981, at the dawn of personal computer age, as an
informal gathering of experienced and novice users eager to keep up
with the rapidly expanding microcomputer industry. Regularly scheduled
monthly meetings began in 1982; the first officers were elected in
1983; and the first newsletter issued in 1984. The Group incorporated
as a not-for-profit educational organization in 1985.
In the beginning, computers were large, costly, systems available only
to the very largest companies who could afford to purchase, maintain,
and operate them. Most applications had to be programmed individually
to meet the needs of each firm. By the late '70's, IBM,
Kaypro, Commodore, and Tandy, were developing the first personal computers
for the consumer market place. Soon, people across the country, who
believed that the PC could improve their productivity and the quality
of their lives, were becoming attracted to this emerging technology.
Westchester County was especially
significant, because it was the location of the T. J. Watson Center,
IBM's premier research facility in Yorktown Heights. And, so it was
that, during the early '80's, a small group of PC enthusiasts, aware of
the potential inherent in this new medium, joined to form the
Westchester PC Users Group. By 1986, the WPCUG had 40 members, and held
monthly meetings at the Scarsdale Public Library.
Several years ago, WPCUG membership
consisted largely of advanced users who met with fellow aficionados,
programmers, and consultants, at monthly meetings where they kept up to
date with advancing technology and exchanged information. Since the
recession, corporate downsizing, and the layoff of large numbers of
mature, experienced, employees, WPCUG's role has changed significantly.
Today, its paid membership is over 700, and the Westchester PC Users
Group is meeting today's needs ...
WPCUG is governed by elected officers and a
board of directors who serve without pay. It has no paid staff;
volunteers handle all operations. Income from membership dues is used
to pay for meeting space, technical equipment, newsletter production
and mailings. A listing of the Board of Directors and Officers
can be found in the Members Section
White Plains Middle School located at 128
Grandview Ave., White Plains, NY.
Over the last decade, computers have become
thoroughly accepted as a fact of life. Today, people know that all vocational
skills will inevitably be intertwined with the computer. In the current
environment, the Westchester PC Users
Group group has become an oasis for increasing numbers of adults
seeking to improve their computer literacy, often from scratch. Even
though every child is now expected to learn these skills early on, many
adults and seniors, are still entering the computer environment,
anxious and confused.
Although they are increasingly
necessary, computers are very complex systems and can be most daunting.
They can be very difficult to learn, operate and maintain. In fact,
it's important to understand that no single person can possibly know
everything about computers. There are hardware specialists, software
specialists, applications specialists, programmers, software engineers,
system architects, and networking specialists -- just to name a few of
the many specialization categories in the personal computer environment.
Enter a typical "Barnes & Nobel"
bookstore and look for the "Computer" section. You'll find that the
assortment of books written to aid in the learning of computer related
subjects consumes upward of 500 linear feet of bookshelf space., a
tenth of a mile in length. A profound resource for the vast technology
resident in today's personal computer.
In brief, WPCUG's mission is to raise
the level of computer literacy in our community. Critical, is the
concept that we learn best when we're among others committed to
learning the same subject. Members help one another. The sharing of
knowledge and insights creates a synergy, reinforcing, and accelerating
the learning process.
Today, the Westchester PC
Users Group holds 12 monthly feature
presentations each year. WPCUG is an exhibitor at numerous computer
shows in Westchester County. WPCUG publishes and distributes an
informative monthly newsletter. WPCUG has its own website. It conducts
"Beginners" courses twice a month for new members and it sponsors 20+ Workshops in a variety of computing
specialties (e.g. Internet, Networking, Windows'98, Desktop Publishing,
Investments, etc.) each month.
WPCUG volunteers have been called upon
to provide help and consulting services to numerous community service
organizations including: The HUDSON VALLEY ASSOCIATION OF
TECHNICAL SOCIETIES, TONY
BROWN'S CYBER LEADERSHIP PROGRAM, and the SAINT
CABRINI NURSING HOME. Activities of the WPCUG have been
reported by the GANNETT WEST/ROCK NEWSGROUP, The NEW YORK TIMES,
and WORLDWIDE MONITOR RADIO.
The PC users' group is an ideal point of entry for one's own computer
education, or "job re-training," program. A solid investment (from a
cost/benefits perspective), most will find the Westchester PC
Users Group to be a good starting place. For some,
WPCUG has been a useful networking point for re-entry into the job
market. A computer is absolutely necessary for initiating an
entrepreneurial effort. Every productive "home office" develops around
specialized software including: money management programs, word
processors, databases, telecom and fax packages. Computing is not
without problems. For the same reasons that every large company has a
Computer Support Center, every entrepreneurial entity or every family
must develop a computer support network. The best asset a PC owner can
have for PC-related information, education, and support, is membership
in the Westchester PC Users Group
|Constitution & Bylaws -
Article I - Name
The name of the organization shall be the Westchester Personal Computer
Users Group, Inc, publicly known as the Westchester PC Users Group, and
hereafter referred to as "WPCUG."
Article II - Objectives
A. To provide educational programs through the presentation of
demonstrations, tutorials, seminars, workshops and other programs
related to computers and computer technology.
B. To prepare and issue educational materials, newsletters and
instructional information pertaining to computer hardware, software,
and matters of general interest to persons interested in computers and
C. To maintain a library of public domain and user supported computer
software thereby fostering the sharing and distribution of such
programming among our members.
Article III - Membership
A. Membership is open to all who share the objectives of the WPCUG and
who have applied for membership in and have paid annual dues to, the
Article IV - Board of Directors
A. Board of Directors
1. The Board of Directors will consist of five elected officers:
President, Vice President, Corresponding Secretary, Recording
Secretary, and Treasurer, each serving for a term of one year, and six
each serving for a term of three years, and the chairpersons or heads
of all standing committees appointed by the Board.
2. The Board shall direct the overall activities of the WPCUG under the
terms of this Constitution and By-Laws and shall approve all
expenditure of WPCUG funds.
3. All directors and officers must be members in good standing of the
WPCUG from the time of their nomination for office, through their term
of office or directorship.
B. Election of Officers and Directors
1. The Board of Directors of WPCUG shall appoint, in January of each
year, a Nominating Committee to select a slate of prospective officers
and directors for presentation to the membership.
2. Elections will take place at an annual meeting of the WPCUG
membership, to take place concurrently with the March general meeting
of the WPCUG. Separate elections shall be held for each office and
Election may be by acclamation, however when an office or directorship
is by contest, election shall be by ballot.
3. Any member who is in good standing is entitled to one vote for each
office or directorship by either acclamation or ballot. Voting by proxy
is not permitted.
C. Duties of Officers
1. The President shall convene and preside at all meetings of the WPCUG
membership and its directors, and shall perform such other duties as
the office may require. The President shall hold one vote to be cast
with those of the other officers and directors of the WPCUG.
2. The Vice President shall carry out the duties of the President in
3. The Corresponding Secretary shall conduct all correspondence of the
WPCUG and have custody of all records and documents of the WPCUG except
those required to be kept by the Treasurer.
4. The Recording Secretary shall keep minutes of all meetings of the
WPCUG membership and its directors and shall perform such other duties
as the office may require. In the absence of the Recording Secretary
from a meeting, the President shall appoint another person to act in
place of the Recording Secretary.
5.The Treasurer shall keep the WPCUG financial records and be solely
responsible for the care and custody of its monies. The Treasurer shall
maintain an inventory of the WPCUG's property and shall render
statements of the WPCUG's financial situation and assets at each
meeting of the Board of Directors. The Treasurer will
comply with all laws of the State of New York and the Federal
Government and make such compliance known to the Board.
Article V - Meetings
A. General meetings of the WPCUG shall be held at the time and place as
announced by the Board of Directors, but at least once a year for an
B. The Board of Directors shall meet monthly. A quorum, which shall
consist of sixty percent of the Board of Directors, must be present for
voting to take place.
Article VI - Amendments
A. These Constitution and By-Laws can be amended at any regular meeting
of the WPCUG, by a two-thirds vote, provided the amendment was
submitted in writing at the previous regular meeting. No amendment to
this Constitution or By-Laws shall be permitted, without at least equal
notice and a two-thirds vote.
By-Laws of the Westchester PC Users Group
Article I - Procedures
A. In these By-Laws, unless the context otherwise requires, words using
the singular include the plural and vice versa. Words using a male
person include a female person and a corporation
B. The rules of parliamentary procedures contained in Robert's Rules of
Order shall govern the Westchester PC Users Group in all cases where
they are applicable, and in which they are consistent with the By-Laws
of the WPCUG .
Article II - Membership
A. Any member may resign his membership in the WPCUG by delivering his
resignation in writing to the Board of Directors through its mailing
address or in person.
B. All members are in good standing except those who have failed to pay
current dues or any other subscription or debt due and owing by him to
C. Dues will be determined by the Board of Directors and shall be
effective for a calendar year.
Article III - Board of Directors and Officers
A. Board of Directors
1. The Board may appoint additional directors as it deems necessary to
carry out the goals of the organization.
Temporary appointees shall serve at the Board's discretion, but no such
appointment shall survive the annual
election of officers and directors.
2. An officer or director who resigns his office or otherwise ceases to
hold office or directorship shall be
replaced by the appointment of the Board. Any director accepting
appointment or election to office shall vacate
his seat as director. Any officer accepting appointment to director
shall vacate his office.
3. No director shall be remunerated for being or acting as a director
or officer, but a director or appointee of the Board shall be
reimbursed for all expenses necessarily and reasonably incurred by him
while engaged in the affairs of the WPCUG.
B. Election of Officers and Directors
1. The Nominating Committee shall be composed of three members in good
standing who may not currently hold any office eligible for
re-election, nor may they place any of their number into nomination for
office or directorship.
2. For each office or directorship to be elected, the Nominating
Committee will present to the membership, a slate of at least one
nominee. Any member not nominated who wishes to place his name into
nomination must present to the Chair of the Nominating Committee, on a
date prior to the election, a petition containing the signatures of
fifteen percent of the WPCUG membership. All members signing the
petition must have been members in good standing at the time of
publication of nominees by the Nominating Committee
3. Eligible for election each year will be the five officers, the two
directorships whose terms expire, and the seat of any director who
resigns or is removed from his office during the calendar year of, but
prior to, the election Any director elected to fill a vacancy shall
serve only the remainder of the scheduled term.
4. Elected directors shall serve terms of three years, the terms of two
directors expiring in each year. All directors who currently hold a
seat on the Board or whose terms have expired are eligible for election
as officers, however if they have served two or more years as director
they will not again be eligible for election
as director until the calendar year following the expiration of their
term as director.
5. All officers who have remained members in good standing shall be
eligible for re-election.
6. Any director who has been elected to serve as a WPCUG officer during
the term of his directorship shall relinquish his directorship and the
Board will appoint a successor to serve the remainder of his term as
7. Should any election of any office or directorship be by contest, one
ballot shall be distributed to each member at least ten days prior to
the annual meeting of the WPCUG. To be valid, ballots must either be
cast at the annual meeting, or they must be presented to the Board
before the annual meeting is held.,
8. Upon adoption of these By-Laws by the current Board of Directors, a
Nominating Committee shall be chosen to select a slate consisting of
five officers and six directors, two of whom shall serve a term of one
year and two of whom shall serve a term of two years. The Nominating
Committee will make specific nominations for each of the one, two, and
three year chairs. Elections will be held at the first general meeting
which follows the adoption of these By-Laws and which allows adequate
notice to be presented to the membership.
Article IV - Meetings
A. General meetings are open to all WPCUG members, their guests, and
B. Proceedings at general meetings shall be determined by the Board of
C. A notice of annual meetings shall be mailed to each member, and must
specify the place, day, and hour of the meeting.
D. At a general meeting, a quorum for the purpose of conducting club
business will consist of 10% of all members in good standing.
Article V - General Provisions
A. This Constitution and By-Laws will become effective after they have
been published in the WPCUG newsletter and voted upon at the general
meeting which immediately follows publication. A majority vote of the
members present is required for acceptance.
B. The WPCUG does not condone the exchanging or sale of commercially
distributed programs other than those distributed as "shareware."
Members are entreated to neither offer nor accept copies of software or
manuals except where such transfer meets the explicitly authorized
conditions as set by the author or publisher of such materials.
C. A fiscal audit will be conducted annually, the auditor to be
selected by the Board, but who shall not be a member of the Board.
D. The fiscal year for financial accounting purposes will be from
January 1st to December 31st.
E. In the event of the dissolution of the WPCUG, all assets remaining
after the payment of proper liabilities shall be distributed to another
organization exempt from Federal tax under Section 501(c)(3) of the
Code or other appropriate provision in accordance with pertinent
Federal and state laws.
AMENDMENT TO ARTICLE V,B OF THE CONSTITUTION AND BYLAWS
OF THE WESTCHESTER PERSONAL COMPUTER USERS' GROUP, IN. AS SUBMITTED BY
THE BOARD OF DIRECTORS:
"A quorum, which shall consist of forty percent of the Board of
Directors, must be present for voting to take place. Two thirds of
those present must approve expenditures of $500 or more. A simple
majority is sufficient to approve
all other motions."
Ratified by the General Membership on March 2, 1989.
|Maps - The
maps shown below are interactive - click Directions & enter your origination
point for directions.
Middle School (MS) - meeting location
128 Grandview Avenue
White Plains, NY 10605
Enter through center door; turn left, look for the stairwell on the right; go up one flight and room 265 is straight ahead.
View Larger Map
School - meeting location
950 Mamaroneck Avenue, room G1
White Plains, NY 10605
The parking lot is behind the building; Once you've parked, the building's entrance
is to your left, near the corner of the building; take stairs one
flight down and then turn right to room G1.
south on Mamaroneck Ave, look for Gedney Way & the tennis courts on the right.
- Then a little more than 1/4 mile from Gedney Way is the
driveway entrance to the school.
- When you see the second school speed
zone sign, prepare to turn right into the Stepinac school driveway.
- Enter driveway on the
north side of the building which takes you to the rear of the school building.
- Do NOT take the entrance at the center of the building - it does not go to the parking lot. See satellite view.
If you prefer to use an elevator, at entrance, take stairs half flight
up & turn left to elevator. Take elevator to 'B' and then turn right
to room G1.
* Please note this door may be locked for security reasons so look for
someone exiting the building to let you in or a printed sjgn on the
door with a phone number to reach someone from the club who can let you
The map shown below is interactive - click 'Directions' & enter your origination point for directions.
Keller-Williams NY Realty - General Meeting location
120 Bloomingdale Road, First Floor
White Plains, NY 10605
Bloomingdale Road going south, access to parking lot is a curved
driveway at the traffic light just south of the building. Here is street view
of the driveway. As you drive up the driveway, #120 is the first
building you will see. If not enough parking space in this lot,
continue up the driveway to the upper lot. Once in the building,
proceed through lobby to the WPCUG check-in table. Please bring a
flashlight or use your phone for use on any outside steps to make up
for lack of illumination on these steps.
One Wartburg Place
Mt. Vernon, NY 10552
Directions to PC Renew at Wartburg - using map below
updated 10/14/18 - gh